We are seeking an Order Manager Assistant to support the different Order/Sales Managers of the different markets, primarily focused on markets in continental Europe, France, Italy, Greece, and possibly the UK and Ireland. The successful candidate will be responsible for order registration in SAP, tracking of orders in production and logistics in local systems, billing, and risk control. Additionally, the job entails telephone and email support with customers and commercial agencies, documentation preparation, constant communication with the production/planning and carrier/logistics departments.
Key Responsibilities:
• Register orders in SAP
• Track orders in production and logistics in local systems: delivery times, quality control, shipments to customers
• Perform billing and risk control activities
• Provide telephone and email support with customers and commercial agencies regarding consultations/offers, status of orders/deliveries, and sending documentation
• Prepare documentation, including letters of credit and bank guarantees
• Maintain constant communication with the production/planning and carrier/logistics departments
Requirements:
• At least 2 years of experience in a similar role
• Ability to work in a team environment
• Ability to handle pressure
• Experience with SAP, particularly the SD module
• Proficient in Microsoft Office, including Outlook, Excel, and Word
• Proficiency in English at a B2/C1 level; knowledge of French, spoken and written, is a plus
Personal Qualifications:
• Excellent organizational and time management skills
• Strong attention to detail
• Ability to prioritize and manage multiple tasks simultaneously
• Strong problem-solving skills
• Excellent communication and interpersonal skills
• Ability to work independently as well as in a team environment
• Positive attitude and willingness to learn
The Order Manager Assistant will work closely with the Order/Sales Managers to ensure that all orders are processed in a timely and accurate manner. The ideal candidate must be able to work under pressure, possess excellent communication skills, and be comfortable working in a fast-paced, dynamic environment. If you are a self-starter, have excellent organizational skills, and are looking for an exciting opportunity, we encourage you to apply.
